EasyBiz operates this site and specializes in international corporate structuring and banking solutions. This policy describes how we collect, use, store, and protect your personal information. By using the site, you agree to the terms of this policy. See also our Terms of Use.
1. Information We Collect
A. Information you provide
- Identity & contact details: full name, phone, email, physical address.
- Business details: company name, business activity, expected turnover.
- KYC & compliance documents: passport copies, utility bills, bank statements, tax residency certificates, CVs, reference letters.
- Sensitive data (AML/compliance): source of funds, source of wealth, criminal record status, Politically Exposed Person (PEP) status.
- Communications: email, phone, chat, and contact-form records.
B. Information collected automatically
- Technical data: IP address, browser type/version, operating system, time zone.
- Usage data: pages viewed, time spent, clickstream data.
- Tracking technologies: cookies, Google Analytics, and similar technologies.
2. Legal Basis for Processing (GDPR)
We process personal data on the following grounds:
- Performance of contract: fulfilling our service agreements.
- Legal obligation: compliance with AML and tax regulations in Cyprus, USA, UAE, and Israel.
- Consent: newsletter subscriptions and explicit permissions.
- Legitimate interest: website security, fraud prevention, and service improvement.
3. How We Use Your Information
- Service provision: company formation, bank/EMI accounts, UBO registration, registered agent services.
- Compliance & due diligence: background checks to prevent fraud and money laundering.
- Customer support: handling inquiries and communications.
- Marketing & analysis: site optimization and relevant offers.
- Security: protecting our sites and services from cyber threats.
4. Sharing Information With Third Parties
We do not sell your personal data.
Information is shared only when necessary for service delivery:
- Service partners: accountants, lawyers, registered agents, and banks in Cyprus, USA, and Dubai.
- Operational systems: CRM, cloud storage, and automation tools (Google Workspace, Airtable, Make).
- Analytics & advertising: Google Ads, Meta, Google Analytics.
Disclosure may also occur when required by law, judicial order, or a regulatory authority; where necessary for legal proceedings; or in connection with a business transfer (merger/acquisition).
5. International Data Transfers
Data may be transferred to Israel, the USA, and the UAE. The EU has determined that Israel provides adequate protection. For transfers to the USA/UAE without adequacy decisions, transfers are justified as necessary for the performance of the contract, since our operations require data in these jurisdictions.
6. Third-Party Links and Services
This Privacy Policy applies only to the EasyBiz site. Third-party sites (banks, EMIs such as Wise/Revolut/Mercury, and government portals) operate under their own policies. We disclaim responsibility for third-party privacy practices.
7. Data Security and Breach Notification
- Security measures: SSL encryption, firewalls, and strict access controls.
- Breach notification: in the unlikely event of a data breach, we will notify you and the relevant supervisory authority within 72 hours.
- User responsibility: no internet transmission is 100% secure.
8. Retention of Data
Data is retained as long as necessary, including for legal and accounting requirements — typically 7 years for corporate and financial records.
9. Children's Privacy
Our services are B2B and intended for individuals over 18. We do not knowingly collect minors' data and will delete any inadvertently collected information immediately.
10. Your Rights (GDPR & Privacy Laws)
You have the right to:
- Access the personal data we hold about you.
- Rectify inaccurate or incomplete data.
- Request erasure (subject to legal retention obligations).
- Restrict processing.
- Receive your data in a structured, portable format.
- Object to direct marketing.
- Lodge a complaint with a Data Protection Authority.
To exercise any of these rights, contact us at [email protected].
11. Changes to This Policy
We reserve the right to update this policy, with changes taking effect upon publication.
12. Contact Us
Email: [email protected]
Company: EasyBiz